The Benefits of Move In/Out Inspections

Move-in and move-out inspections aren't just routine paperwork, they're essential tools for protecting property value, ensuring fairness, and avoiding disputes. Whether you're managing rental properties in Ontario, Canada or Michigan, USA, inspections are a legal safeguard that benefit both landlords and tenants. Here's how:

✅What is a Move-In/Out Inspection?

A move-in/out inspections is a detailed review of the rental unit's condition at the start and end of a tenancy. Both parties, landlord and tenant, walk through the property, document its condition (usually with photos or videos), and note any damages, wear, or issues.

Why it Matters in Ontario, Canada

In Ontario, under the Residential Tenancies Act, there is no legal requirement for a formal inspection. However, the Landlord and Tenant Board (LTB) recommends keeping detailed records to resolve disputes related to damage vs. normal wear and tear.

Here's an example: If a landlord in Toronto discovers deeps scratches on the hardwood floors at move-out, having the move-in inspection photos showing perfect floors can help the justify repair deductions from the deposit, if it has been collect in leases such as short-term leases or in special agreements.

Why it Matters in Ontario, Canada

In Michigan, landlord must provide a move-in checklist under the Security Deposit Act (Public Act 348 of 1972). This checklist must be completed within 7 days after move-in. At move-out, it becomes critical for determining damage vs. deposit return.

For example: A landlord in Detroit includes the checklist in the lease welcome package. At move-out, the tenant disputes a wall damage charge. The landlord refers to the signed move-in checklist (noting "no wall damage") and photos, helping them retain part of the deposit legally.

Key Benefits for Landlords

1. Protect Property Investments
   Routine inspections helps landlords maintain awareness of the unit's condition, allowing for proactive maintenance before it gets costly.
   
   
2. Legal Protection in Disputes
   Whether you're in Ontario or Michigan, proper documentation helps resolve disagreements around repairs or damage claims.
   
   
3. Clarifies Responsibilities
   Move-in inspections set expectations, so tenants know they're responsible for returning the unit in similar condition (except for normal wear and tear).
   
   
4. Justifies Deposit Deductions
   With clear before and after evidence, landlords can confidently and fairly withhold funds for legitimate damage.
   

Key Benefits for Tenants

1. Avoids Unfair Charges
   If damage already existed at move-in, inspection reports and photos ensure tenants aren't blamed for it later.
   
   
2. Peace of Mind
   Documenting the property condition builds trust and transparency with the landlord.
   
   
3. Supports Return of Full Deposit
   Tenants who maintain the unit and provide their own move-out photos can help guarantee a full refund.
   
   

Move-in and move-out inspections are more than a formality, they're a proactive strategy that supports accountability, transparency and fairness for everyone involved. Taking the time to do inspections right helps maintain trust, reduce legal risk and preserve the value of your rental property.