Move-in and move-out inspections aren't just routine paperwork, they're essential tools for protecting property value, ensuring fairness, and avoiding disputes. Whether you're managing rental properties in Ontario, Canada or Michigan, USA, inspections are a legal safeguard that benefit both landlords and tenants. Here's how:
A move-in/out inspections is a detailed review of the rental unit's condition at the start and end of a tenancy. Both parties, landlord and tenant, walk through the property, document its condition (usually with photos or videos), and note any damages, wear, or issues.
In Ontario, under the Residential Tenancies Act, there is no legal requirement for a formal inspection. However, the Landlord and Tenant Board (LTB) recommends keeping detailed records to resolve disputes related to damage vs. normal wear and tear.
Here's an example: If a landlord in Toronto discovers deeps scratches on the hardwood floors at move-out, having the move-in inspection photos showing perfect floors can help the justify repair deductions from the deposit, if it has been collect in leases such as short-term leases or in special agreements.
In Michigan, landlord must provide a move-in checklist under the Security Deposit Act (Public Act 348 of 1972). This checklist must be completed within 7 days after move-in. At move-out, it becomes critical for determining damage vs. deposit return.
For example: A landlord in Detroit includes the checklist in the lease welcome package. At move-out, the tenant disputes a wall damage charge. The landlord refers to the signed move-in checklist (noting "no wall damage") and photos, helping them retain part of the deposit legally.
Move-in and move-out inspections are more than a formality, they're a proactive strategy that supports accountability, transparency and fairness for everyone involved. Taking the time to do inspections right helps maintain trust, reduce legal risk and preserve the value of your rental property.